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Planning Guide: Photo Instructions

Choosing Your Photos:

Choosing the photos for your slideshow is probably one of the most challenging steps of the entire process.

Organize your photos chronologically or by a theme (or both). Try to find the "best" photos for a specific time period. Usually we suggest 3 - 5 pictures at each specific age. Obviously to keep the video at an appropriate length, we will not be able to use every picture that you have. If you are wanting a video that spans a lifetime of a particular person (graduation video), you will want to start by finding all photos... organize them by year, and then go back and select your favorites for each time period. It might also help to have a friend or relative (someone more objective) help you in determining the best photos to use. It might require a third time before you determine the ones that must be included and which ones can be omitted.

If possible, choose quality photos. Although we pride ourselves in photo restoration and photo touch up, there are some photos that cannot be enhanced. Before sending the photos, ask yourself these questions:

A. Is the photograph clear, not blurred or hazy? The blurring and haziness will be enhanced the more enlarged the photo is.
B. How is the lighting? Too dark or washed out?
C. Is the photo too grainy? Grainy photos do not scan well.
D. Has the photo been cut in an odd shape? – Although these work great for scrapbooking, they work poorly for slideshows.

Important if you scan your photos: (and send to us on cd)
photos that are 4 x 6 or larger should be scanned at a minimum of 300dpi,
photos that are 3 ½ x 5 at a minimum of 400 dpi,
photos that are 2 ½ x 2 ½ at a minimum of 600 dpi,
photos that are any smaller than this should be at a minimum of 720 dpi.
The higher the dpi, the better the quality. If too small of a dpi is used, then the picture will not look good when displayed at a large size for television screens.

Organizing Photos:

1). If you want a definite order then each photo will need to be numbered. You can write on the back of the photo with a pencil or photo pen ( please do not use a marker or sharpie to mark your photos because these can bleed through the photos). Or you can place a small sticky note on the back of each photo.

2). If you want to sort the photos by song, and do not care about any the order of photos within the song, then simply place the photos in a plastic baggie or envelope and label it with the name of the song you want with those photos. A good rule of thumb to use is 9 seconds per photo (which includes transaction time).

3). You can sort the photos by a specific time frame. For example: All the photos in this envelope are from the year 1991and the order doesn’t matter.

You have two options for submitting your photos.  You can scan your pictures yourself and send them to us on a CD or, you can send your photos to us and we will scan them for $.50 a per photo. If you are scanning your photos:

  1. Thoroughly clean the scanner to avoid any dust and fingerprint smudges on the scanned photos.
    Scan each photo and save it in .jpg format.  Save each picture with a 3 digit number indicating the order that you would like for it to appear in the video.  (001.jpg, 002.jpg, 131.jpg).

    For best picture quality
    photos follow these recommended scanning tips:
    that are 4 x 6 or larger should be scanned at a minimum of 300dpi
    photos that are 3 ½ x 5 at a minimum of 400 dpi
    photos that are 2 ½ x 2 ½ at a minimum of 600 dpi
    photos that are any smaller than this should be at a minimum of 720 dpi

    The higher the dpi, the better the quality. If too small of a dpi is used, then the picture will not look good when displayed at a large size for television screens., set the scanning resolution as high as possible. (300 DPI or higher). Put the photos for each section/song in a separate folder on your disc.  Name each folder the name of the song to be used.Number each folder in the correct order for the video (i.e. "There She Goes 1", "My Girl" 2)
  2. Send the CD(s) of your images by priority mail.

If you are sending photos to be scanned:

  1. Number each photo in the order you would like it to appear in each song.  Place a sticky note on the BACK of each picture or write the number on the BACK of the picture.  Do not put the sticky note or write on the front of your photos!Place your photos in Zip-lock bags labeled by the song you want each group of pictures to appear in.
  2. You photos will be returned to you when your video album is shipped.

Gathering Materials
Photo Instructions
Music Selections
Video Instructions